Electronic employee record: How do you build it?

The healthcare industry is in the middle of undergoing changes that will impact the delivery and consumption of patient care well into the future. To navigate these changes, health systems are relying on technology to help them better utilize data to inform their decisions. Many healthcare providers have made great strides in the use of electronic health records (EHRs) as they prepare to better manage the health and well-being of the communities they serve. But there’s one aspect of the patient care delivery equation that cannot be forgotten: the healthcare workforce. Nurses’ and other caregivers’ employee data requires just as much innovation, investment and focus from healthcare leaders as EHRs.

An electronic employee record (EER) provides CNOsCFOs and the entire leadership team with the opportunity to monitor and manage workforce information and data points in a single place, optimizing the health system’s biggest asset. It is the solution to streamlining workflows, connecting the clinical and financial sides of the health system – but how does a hospital go about integrating an electronic employee record into its organization?

The importance of collaborative planning
The first step to building an EER is to collect the hundreds of talent and workforce-related data points. Many hospitals and health systems keep track of their employee information across multiple disconnected spreadsheets and documents. An EER negates the need for all of these disparate tracking tools because it is a single-repository for employee-centric data, making it easier to access the right data to make better workforce and staffing-related decisions.

The power of having all employee-related data in a single place can be leveraged if everyone who touches the data understands how the data will be maintained, shared, accessed and utilized. By developing collaborative goals and guidelines that include the voice of nursing, finance, IT and human resources, health systems can realize the full potential of an EER strategy.

Combining strategy and solutions
For the system to meet workforce and healthcare needs, hospitals and health systems can’t simply rely on technology. Instead, the health systems need to have a comprehensive workforce management strategy that addresses staffing and patient care needs today as well as dynamically planning for future needs. Then, the right technology can empower the organization to develop synergies between the clinical and financial aspects of patient care. With the right strategy and technology in place, organizations can optimize their talent pool in a way that fosters employee engagement, improves patient satisfaction and keeps costs contained. The health systems that achieve this critical balance have a significant leg up on the competition.

Healthcare workforce trends news brought to you by API Healthcare, the leader in healthcare workforce management solutions.


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